List of Classes and Types of Information in custody of GES that are accessible to everyone

List of Classes and Information in custody of GES 

The Classes and Information in the custody of GES have been compiled here for the public’s perusal.

In Ghana Education Service (GES), there are classes and types of information that govern how they operate.

This article will make the said classes and information accessible to everyone for a better understanding of how GES operates in line with the classes and information types in the custody.

List of various classes of information in the custody of the institution:

1. Administration Information
2. Secondary & Basic School Information
3. SHS Lists
4. Staff (Teachers)
   Promotion
5. School Supervision
6. Special Education Information
7. Guidance & Counselling Manuals
8. Girls Education Manuals
9. Newsletters

Processing and Decision on Application

1. Application made under s.18 is submitted to the Information Unit/
Registry of the Public Institution.

2. The designated RTI Officer shall upon receipt of the application make a determination as to whether or not the
application is one that safeguards the life or liberty of a person within the ambit of s. 23 (7)

3. Where the application does not fall within the ambit of s. 23 (7), the RTI Officer shall within 14 days of receiving the request, engage the relevant persons within the institution and the information-generating directorate to confirm the availability of the information requested

4. Where an EXTENSION of time is needed, RTIO shall comply with S. 25. IF NOT Notice of the Decision shall be communicated to the Applicant by or on the 14th working day from when the application was made.

5. The Decision shall where it confirms the availability of information state the manner in which access will be granted and whether or not access to the information shall be given in part and the reasons for giving only part. (s. 23(1)(2)(3).

6. Where the information requested shall be refused, the RTIO shall notify the applicant within 12 days of receiving the
application communicating the refusal of the application and the reason for refusal (where it falls within the exempt category (s.5-16); s.23 (1-10); s.24; the RTIO shall state same as the reason too).

Amendment of Personal Record

A person given access to information contained in records of a public institution may apply for an amendment of the information if the information represents the personal records of that person and in the person’s opinion, the information is incorrect, misleading, incomplete, or out of date.

How to Apply for an Amendment

a. The application should be in writing indicating;

▪ Name and proof of identity.

▪ Particulars that will enable the records of the public institution identify the applicant

▪ The incorrect, misleading, incomplete, or the out-of-date information in the record.

▪ Signature of the applicant

b. For incomplete information claimed or out-of-date records, the application should
be accompanied with the relevant information which the applicant considers necessary to complete the records.

c. The address to which a notice shall be sent should be indicated.

d. The application can then be submitted at the office of the public institution.

SOURCE: Coverghana.com.gh