Procedures for bank account changes and E-Pay Slip access for GoG employees

Procedures for bank account changes and E-Pay Slip access for GoG employees

The Controller & Accountant-General’s Department (CAGD) has announced important updates regarding the procedures for changing bank account details and accessing e-payslips for government employees under the Government of Ghana (GoG).

These changes aim to streamline processes and enhance efficiency in managing employee data and payroll systems.

To ensure a smooth transition, the CAGD has outlined the required documents and step-by-step approaches for each process:

Change of Bank or Correction of Bank Account Details

When an employee wishes to change their bank account details, they must complete a Postings/Transfer/Change of Bank input form. The following documents are required:

• A completed Postings/Transfer/Change of bank input form.
• A copy of the employee’s National ID and payslip.
• A letter from the Head of the covered entity authorizing the change of bank or correction of account number.
• A letter from the existing bank providing clearance (for change of bank only).
• A letter of confirmation of the account number by the bank (for correction of account number only).
• A copy of the National Identification Authority (NIA) card.

Change of management unit

• Obtain a letter of posting from the employer.
• Obtain a completed Postings/Transfer Input form from the H/R officer.
• Submit a completed form to PPS of the covered entity of the applicant for capturing.

E-Pay Slip Password Reset

Government employees who require a password reset for their e-pay slip can initiate the process by providing the following documents:

• A completed Postings/Transfer Input form from the Human Resources officer.
• A completed form submitted by the HR of the employee’s institution to the Personnel Payroll Services (PPS) of the covered entity.
• Employee No.
• Password when an employee is posted from one Management Unit to another.
• The code provided.

Downloading E-Payslips

How to Download E-Pay Slip:

1. Ensure that you are an account holder at the GoG.
2. Search for “e-payslip” on your browser.
3. Click on the log-in option.
4. Select “click here to continue.”
5. Enter your Employee No.
6. Enter your password.
7. Enter the code provided.
8. Click on the login button.

Upload of picture onto E-PAY SLIP

This is done when a new entrant / existing employee has to EXISTING STAFF: upload his or her picture onto the ESPV system. This process is a function of the validators of a Management Unit of a covered entity.

Documents Required:

-Affected officer should apply for upload of picture to the head of the covered entity.

-A copy of NIA Card
-Head of covered entity puts a memo to the H/R to upload applicant’s picture.

-GoG employee is to furnish his or her validator with a soft copy of a passport-sized picture.

Procedure:

CAGD approves the image and the validator uploads the standard-sized passport picture unto the ESPV
System. uploads the standard-sized passport picture unto the ESPV System.

Biometric Verification Replaced with NIA Verification for GoG New Entrants

For new entrants or existing employees who need to upload their pictures onto the Electronic Salary Payment Voucher (ESPV) system, the validators of a Management Unit of a covered entity will handle the process. The following documents are required:

• All new entrants must submit a copy of their NIA card to their employer for validation.
• Non-SSNIT contributors must provide copies of the NIA card to their Human Resource Managers for capturing and submission to CAGD.
• A copy of the NIA Card.
• Head of the covered entity submits a memo to the HR to upload the applicant’s picture.
• The employee is required to furnish their validator with a soft copy of a passport-sized picture.

The CAGD emphasizes the importance of safeguarding passwords and reminds employees that no payments of monthly salaries will be made without a valid NIA number.

These changes and procedures have been announced by the Public Relations Directorate of the Controller & Accountant-General’s Department.

For more information or clarification, individuals can contact minfo@cagd.gov.gh or reach out to the CAGD on their social media platforms.

The Controller & Accountant-General’s Department is committed to improving service delivery and ensuring the smooth functioning of payroll systems for the benefit of all government employees.

SOURCE: Coverghana.com.gh