SUMMARY REPORT FROM ORIENTATION MEETING ABOUT BIOMETRIC CLOCK-IN SYSTEM
The system will be managed by 7 primary administrators namely:
2. Deputy director
3. Internal Auditor
7. Finance Officer
This system is expected to commence fully within the first week in January 2023.
NB: This system will be linked to Controller and Accountant General’s Department (CAGD)
✅ Staff are expected to clock-in 4 times daily:
1. 6am to 8am – Clock-In
2. 12:30pm – Clock out
3. 1:30pm – Clock-in
4. 5pm- Clock out
✅ If for any reason you couldn’t Clock in during the 2nd and 3rd time, we will be trained on how to Clock in with our phones.
✅ The system will cater for overtime which starts at 6pm each day. Before overtime allowance will reflect on your payslip it has to be approved by your Head of Department (HoD) or Head of Unit (HoU).
✅ If you are working in the office after 6pm do not Clock out and Clock in again. Just finish with your work and Clock out.
✅ Night security will Clock 4 times thus:
1. 6pm Clock-In
4. 6am Clock out
✅ 3 months maternity leave and 10 working days paternity leave.
✅ Casual workers who are not paid by GoG (cleaners and labourers) will Clock-In from 6am to 8am.
✅ Cleaners and labourers who are paid by GoG will Clock-In at 6am and Clock out at 12:30pm.
✅ Departments like environmental health and social welfare will Clock-In once in a week. This is due to their field work. They will Clock-In with their phones during field work.
✅ A unique USSD code will be used to Clock-In so any type of phone can be used.
✅ In terms of workshop, seek permission from RCD, Deputy director or HR to notify the system before you leave.
✅ If you apply for leave, HR will notify the system when your leave begins and when you are to resume from leave.
✅ Breastfeeding mothers will Clock-In at 9am and Clock out at 3:30pm.
✅ If you are going out officially as a driver and do not know when you’ll return kindly seek permission from any of the 7 primary administrators.
✅ Each staff will produce a monthly report from next year onwards.
✅ The device will work 24/7. Either there’s power or no power.
✅ You’ll be paid according to your punctuality at work. It’s pay as you go.
✅ If You’re engaged by any officer for his or her personal reasons it is not considered as overtime.
NB: There will be another training session for all staff.